Bylaws
BYLAWS OF THE INDIANA UNIVERSITY ALUMNI CHAPTER OF WASHINGTON, D.C.
ARTICLE I. NAME
The name of this organization shall be the Indiana University Alumni Chapter of Washington, D.C. (the "Chapter"), an affiliate of the Indiana University Alumni Association (the "Alumni Association").
ARTICLE II. OBJECT
The object of the Chapter shall be to promote the welfare of Indiana University ("IU"). In furtherance of this goal, the Chapter shall assist the Alumni Association in developing programs beneficial to IU. The Chapter shall work to establish a network of close fellowship and cooperation among members of the IU family (alumni, parents of students, friends, and fans) residing in the greater Washington, D.C.-Baltimore area. Through this network, the Chapter shall endeavor to enhance the area's knowledge of IU's programs and activities and the accomplishments of its students, faculty, and alumni, and assist in IU's recruitment of outstanding applicants for admission.
ARTICLE III. MEMBERS
Section I. ELIGIBILITY Any graduate, former student, or friend of IU is
eligible to become an active member of the Alumni Association and the Chapter.
Section 2. DUES. Paid membership in the Alumni Association shall provide
active membership status in the Chapter. The cost of membership shall be determined
by the Alumni Association. A dues allocation for each active member shall
be provided to the Chapter by the Alumni Association.
ARTICLE IV. OFFICERS
Section 1. OFFICES. The offices of the Chapter
shall be President, Vice President,
Secretary, and Treasurer.
Section 2. TERMS. The officers shall be
elected to serve for two (2) years
or until their successors are elected. No member shall hold more than one
(1) office at a time.
Section 3. DUTIES. The officers shall perform
the duties prescribed by these bylaws and by the parliamentary authority
adopted by the Chapter.
(A) President. The President shall serve as Chairman of the Board of Directors
and an ex-officio member of all committees (except the nominating committee),
manage the day-to-day business of the Chapter, appoint committee chairs, call
Chapter and Board of Directors meetings and preside at those meetings, and
serve as the official spokesperson of the chapter.
(B) Vice-President. In the absence or disability of the President or at
the President's request, the Vice-President shall perform the duties of
the President. If the office of the President becomes vacant, the Vice-President
shall become President until the next election of officers. The Vice-President
shall coordinate programming matters and perform such additional duties
as may be delegated by the President
(C) Secretary. The Secretary shall keep official minutes of the meetings
of the Chapter and the Board of Directors, notify officers and the Board of
Directors of meetings, and notify the Alumni Association of address changes
of members of the Chapter.
(D) Treasurer. The Treasurer shall receive and disburse funds of the Chapter,
assist the Secretary with the Chapter's records, prepare an annual budget,
submit a current financial report at each Board of Director’s meeting
and each annual meeting, and submit semi-annual financial reports to the
Alumni Association.
Section 4. Elections. The officers shall be elected from the membership
of the Board of Directors at the first Board of Directors Meeting following
the annual meeting in even-numbered years, and their term of office shall
begin at the close of the meeting at which they are elected.
Section 5. VACANCIES. When a vacancy occurs in an office other than that
of President, the Board of Directors shall elect a successor to fill the
remainder of the term.
ARTICLE V. MEETINGS.
Section 1. ANNUAL MEETING. The annual meeting shall be held in conjunction
with last regularly scheduled weekend IU basketball game, unless otherwise
ordered by the Board of Directors.
Section 2. SPECIAL MEETINGS. Special meetings may be called by a majority
of the Board of Directors and shall be called upon the written request
to the Secretary of 25 members of the Chapter. The purpose of the meeting
shall be stated in the call. Except in cases of emergency, twenty one (21)
calendar days' notice shall be given.
Section 3. QUORUM. Twenty (20) members of the Chapter shall constitute a quorum.
ARTICLE VI. BOARD OF DIRECTORS.
Section I. MEMBERS. The Board of Directors the ("Board") shall
consist of thirteen (13) members. All board members must hold concurrent
membership In the Alumni Association. The Immediate Past President shall
serve as a nonvoting ex-officio member of the Board for one (1) year.
Section 2. TERMS. Board members shall be elected to serve for two (2) years
or until their successors are elected.
Section 3. DUTIES. The Board shall have full power and authority over the
affairs of the Chapter.
Section 4. ELECTIONS. Board members shall be elected at the annual meeting.
Section 5. VACANCIES. When a vacancy occurs, the Board shall elect a successor.
Board members so elected shall serve, until the next annual meeting.
Section 6. MEETINGS. Unless otherwise ordered by the Board, the President
shall call regular meetings of the Board on a quarterly basis. Special
meetings may be called by the President and shall be called upon the written
request to the Secretary of three (3) members of the Board. Six (6) Board
members shall constitute a quorum.
ARTICLE VII. COMMITTEES.
No standing committees shall exist. The President shall designate special committees as directed by the Board.
ARTICLE VIII. PARLIAMENTARY AUTHORITY.
The rules contained in the current edition of Roberts Rules of Order Newly Revised shall govern the Chapter in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Chapter may adopt.
ARTICLE IX. AMENDMENT OF BYLAWS.
These bylaws may be amended at the annual meeting by a two thirds vote, providing the proposed amendment has been submitted in writing by January 1 to the Secretary, which shall arrange for its publication prior to the next annual meeting.